Executive Assistant / Operations Associate

Note: this role is part-time preferred.

Ethereal Ventures is a venture firm investing globally, scaling companies from inception to growth and beyond to reach new heights. We believe permissionless networks and digital assets are driving a paradigm shift for civilization, bringing sovereignty, ownership, and access to communities everywhere. We are a global team supporting founders from their earliest stages across various industries.

This is an Executive Assistant role designed for someone who wants to operate at the center of a venture firm. You'll own the systems, schedules, and signature moments that keep the firm running at full speed. The role is execution-heavy, detail-critical, and high-trust, with real ownership over how the firm functions and shows up in the world.

Responsibilities

• Manage calendars across multiple Partners, prioritizing and triaging scheduling requests, and coordinating across time zones and with external stakeholders.
• Own meeting prep, notes, and follow-ups; provide inbox and task triage support where applicable.
• Track team priorities, deadlines, and follow-ups across founders, LPs, and portfolio companies while driving accountability and operational follow-through.
• Own end-to-end travel coordination: flights, hotels, transportation, and itineraries across domestic and international trips.
• Own execution of Ethereal's most important gatherings: founder dinners, LP Summits, investor and partner dinners, founder retreats, and off-sites.
• Track and submit expenses, manage invoices, and vendor payments with the finance team.
• Coordinate portfolio announcements and ensure founder wins are surfaced and amplified. Also, working with the firm to turn internal thinking into external write-ups when needed.

Who You Are

• 2+ years of experience in Executive Assistant, Chief of Staff, or high-level executive support roles.
• Exceptionally organized with strong attention to detail and strong written communication skills.
• Calm under pressure, fast-moving, highly reliable, and comfortable with ambiguity and context switching.
• Familiarity with AI and automation-driven tooling to be applied across the firm.
• Interest in venture, startups, or founder ecosystems.

Bonus Points

• Experience with venture capital firms or startups.